Knowing when to upgrade your office equipment can be challenging. After all, if it’s working, why think about upgrading? The choices can be overwhelming! But the fact is, if you wait too long to upgrade, it can cost you more than you think in reduced output, downtime, repairs, and supplies.
The new year is the perfect time to take stock, and examine your print environment to assess if it’s time to upgrade. Here are five reasons that it’s time to upgrade your printers and copiers in 2021.
• Improved Feature Set
Technology marches on, and the purpose of your office equipment is to make your work easier. Make sure that your machines include all of the latest features, and applications needed to maximize your workflow. Do you need features like copying, stapling, folding, or scanning to email? Maybe you want them in a single MFP device. Upgrading will give you the power to create quickly and easily!
• Increased Security
Risks are increasing, and your networked devices need security to keep your network and data safe. Newer devices include the latest security features like built-in encryption, hard disk erase, and pull printing using identifiers like PINs or cards. Upgrading minimizes risk and maximizes security.
• Improved Quality
Output quality says a lot about your business. Dated devices can leave your documents with streaks, smears, loss of clarity, and sloppy colour. Upgrading ensures professional output.
• Improved Efficiency
Modern devices can improve your power usage and transform your physical space! The newest models are designed to perform at peak efficiency. Combining a printer, copier, scanner, and fax into a single unit saves space and can lower power usage by as much as 40%.
• Streamlined Workflows
Your equipment is more than a piece of machinery – it contributes to your daily workflows. Whether printing from a mobile device or scanning directly to your network, upgrading gives you the technology to optimize your systems and productivity.
Upgrading your devices can give your team the tools they need to succeed. Empower them to perform at their peak efficiency, and create the output that can make your business shine!
Not sure where to start? Give us a call today! We can show you the benefits of upgrading and explain how the latest technology can improve your productivity, lower your costs, and grow your business!