For most of us, it’s been a long spring. We had to transition to working remotely almost overnight. We haven’t been to our offices in months. Office equipment has been left dormant. Now, as we move towards reopening our doors, it’s important to take care of some basic printer maintenance before getting back to work.
Did you know that long periods of inactivity can wreak havoc on your printers and MFPs? Many of us have been shut down since March, and we’re experiencing first hand the effects of COVID-19 on our equipment. Our printers have been sitting idle for months, in less than perfect environments causing several issues which include:
• Dry ink which can clump, compact, or solidify.
• Paper can become damp, and other media can be damaged leading to poor image quality and paper jams.
• Many businesses are based on the Windows OS. Systems that have been turned off for a long period, when restarted, often have issues with Windows OS trying to update in the background. This can cause performance problems like slowdowns.
Avoiding Common Printer Issues
Start by visiting the manufacturer’s website to see if they offer tips for maximizing your device’s performance. Make sure to check for your specific model. Look for articles, blog posts, tips, and best practices.
As a general rule S.T.A.R.T. here, to ensure proper printer performance:
Stabilize your print environment. Keep the temperature and humidity in the manufacturer’s recommended range.
Turn on your device first, then turn on the digital front end if applicable.
Allow the device to warm up. Check for any messages and follow all prompts.
Replace all paper that appears to be wrinkled, damp, or damaged.
Test your printer’s performance by running several jobs or test prints.
Make sure you regularly monitor developments and guidance from public health organizations and governments regarding employee safety and devices.
If you’re not sure what to do to get re-started, give your sales rep a call. We’re always here to answer questions and can help you take the proper steps to get back to work productively, efficiently, and most importantly, safely!