PrintersXclusive Tag

Even as we've moved more toward digitizing the office, paper documents are still a fact of daily life for most businesses. However, when it's made clear what the actual cost for your print environment and document management is, many business owners are truly shocked! Haphazard print practices and wasteful habits can be costing you and affecting your bottom line big time. Here are three tips to help you reduce your printing costs. 1. Upgrade Older Printers While it might seem counterintuitive, buying or leasing a new printer can streamline your operation, reduce waste, and cut costs. For example, if you're currently spending a lot on maintenance and repairs, you're not only losing money paying for servicing, you're also losing time and impacting your productivity when your...

Read More

Printing is a major business expense, but many businesses don't really know how much they're spending on it. Here are some easy ways to reduce your print spending. 1) Change your settings One of the easiest ways to save money on printing is to change your default print settings. This can reduce how much paper and toner you use, greatly reducing your supply costs. Consider changing these settings: Draft mode, which reduces the print quality and toner use.Double-sided printing to reduce paper use.Printing multiple pages per sheet, such as for slideshows.Black and white printing instead of colour for most documents. 2) Track your printing If you don't know who is printing, or what they're printing, you could be spending a lot of money on unnecessary printing. Tracking your...

Read More

In today's world, protecting your network is critical to protecting your business. However, many companies overlook one component: the printer. Hackers can use the printer to infiltrate a network, steal data, block a printer from printing necessary documents, and otherwise wreak havoc on a business. How can you protect yourself? These tips can help! 1. Change the Password The easiest tip is also one that is most overlooked. If you don't change the password from the default, getting into your printer is a trivial matter. Reset the password to help deter hackers.  Use password authentication to authorize any print jobs, to help guard your printer from unauthorized use. 2. Update the Firmware Manufacturers often put out firmware updates and patches to fix any bugs and deal...

Read More

You may not think that your printer or MFP is an access point or endpoint of your network, but it is. Today's devices are basically personal computers, and as such, are just as vulnerable to hacks and breaches as any other device on your network. This is even more true for wireless printers and MFPs that can be accessed remotely. At Xerox, printer security is a top priority. That's why their devices come equipped with several secure print features to protect your most sensitive data. Xerox Secure Printing Features Xerox is a trusted provider of secure printing solutions. They offer many standard and optional secure print features for all Xerox printers and multifunction devices, including: Xerox Secure Print - Don't let your confidential output sit in...

Read More

In today's highly competitive market it can be a challenge to find new and creative solutions to help cut costs, without sacrificing productivity. While this may seem like a near impossible task, the answer may be closer than you think: scanning. Xerox ConnectKey-enabled MFPs offer businesses scanning solutions to help them work smarter and create a more productive workplace. Here's how! Scan Securely Xerox MFPs enabled with ConnectKey technology supply users with end to end print and scan encryption, and optional PDF encryption when scanning to email. Secure external email connectivity provides a secure method of transferring data between the MFP and third party hosted email servers.  Scan to Email Use your ConnectKey-enabled MFP to scan documents, and then save them as an attachment to be...

Read More

Finding the best printer for your business is not easy. You can spend hours reading customer reviews to help you make the best choice. In fact, there's almost too much information available! This is especially true if you are a small business with a limited budget. The question for many small businesses is whether to buy a home office device from an office supply store or invest in a full-featured professional print device. The answer depends on the volume and complexity of your print needs. If your volume exceeds around 500 prints per month, or if you need color print capabilities, a professional machine may be the best choice.  The good news is that today, you don't have to sacrifice functionality even if you have a...

Read More

Knowing when to upgrade your office equipment can be challenging. After all, if it's working, why think about upgrading? The choices can be overwhelming! But the fact is, if you wait too long to upgrade, it can cost you more than you think in reduced output, downtime, repairs, and supplies. The new year is the perfect time to take stock, and examine your print environment to assess if it's time to upgrade. Here are five reasons that it's time to upgrade your printers and copiers in 2021. • Improved Feature Set Technology marches on, and the purpose of your office equipment is to make your work easier. Make sure that your machines include all of the latest features, and applications needed to maximize your workflow. Do you need features like copying, stapling, folding,...

Read More

Nothing is worse than spending time on an important project, only to miss a deadline because of a printer problem. Whether you're working from home or sharing an office printer, printer issues shouldn't shut you down! We understand that choosing the right printer can be a challenge. There's a ton of choices, each with different features, specifications, and price points. We can help you to define your needs, understand the options, and choose the perfect printer. Here are three tips to help you choose the right printer! What functionality do you need? - This is the top question to answer! If your printing consists of interoffice memos, emails, or the occasional letter, an inkjet printer might fit the bill. Upfront they're less expensive...

Read More

There's nothing like landing that new account. But the reality of business is you're likely going to lose a customer or two over the years. It's disappointing, but not every customer is going to be a perfect fit. The key is to keep your customer churn rate as low as you can. Read on to learn more! What is “Customer Churn?” Customer churn is the percentage of customers that stopped doing business with you during a specific time frame. Churn rate is calculated by dividing the number of customers you lost by the number of customers you started with, for example, during one quarter. You want your churn rate to be as low as possible. While a 0% churn rate is nearly impossible, high customer churn is preventable. Here are five...

Read More

For most of us, it's been a long spring. We had to transition to working remotely almost overnight. We haven't been to our offices in months. Office equipment has been left dormant. Now, as we move towards reopening our doors, it's important to take care of some basic printer maintenance before getting back to work. Did you know that long periods of inactivity can wreak havoc on your printers and MFPs? Many of us have been shut down since March, and we're experiencing first hand the effects of COVID-19 on our equipment. Our printers have been sitting idle for months, in less than perfect environments causing several issues which include: • Dry ink which can clump, compact, or solidify. • Paper can become damp, and other...

Read More