PrintersXclusive Tag

Use These Helpful Tips to Reduce Your Print Costs | PrintersXclusive

Printing can cost a business up to 3% of annual revenues, yet 90% of businesses don't have any cost controls in place or don't monitor their print environment. In fact, for many companies, the print environment is often the last unaudited area of their business. Simple steps can help keep your print costs under control. Here are some easy to implement tips that can have you lowering your printing expenses in no time! 1. Change Your Printer Settings - This is an easy and immediate way to lower costs. For example, defaulting your printer to output two-sided copies immediately cuts paper use. Printing in “draft” mode reduces toner use. Limiting colour printing to an as-needed basis can mean big savings. 2. Limit Paper Choices...

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Managed Print and the Environment | PrintersXclusive

When we tell our customers about the many benefits of Managed Print Services (MPS) we usually talk about how much they can save. Without MPS you could be spending as much as 3% of your total revenue on your print environment annually. MPS can provide savings of up to 30%. The fact is, that while the cost savings are significant, today we're all trying to do our business in a more environmentally sustainable way. MPS can help you to not only streamline your operation, but it's also a way to reduce your carbon footprint. Reduce Your Carbon Footprint An MPS solution takes a comprehensive approach to your print environment. With a team of experts behind you managing and servicing your print fleet you'll...

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Recognizing and Fixing Common Printer Problems | PrintersXclusive

What's more annoying than needing a critical document for a meeting and not being able to print it out? The good news is that many common print problems are actually easy to resolve. Here are some common problems and the quick fixes that can keep your office equipment up and running. Problem: Documents Take too Long to Print The Fix: High-resolution or complex images take longer to print. Try choosing a lower resolution, like draft or standard. Printers have minimal onboard memory. Increasing RAM can speed up printing. Problem: Paper Jams The Fix: Paper jams can happen for a variety of reasons. Here are some quick fixes: Where is it Located? – Your printer's control panel will tell you where the jam is located and how to resolve the...

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How Paper Type Affects Print Outcomes | PrintersXclusive

Printing is an important part of doing business. Despite this, many print users don’t know what types of paper are available or how the paper they choose will affect their print results. Paper Types There are many types of paper, which are measured by weight. Generally, the heavier the weight, the thicker and more durable the paper will be. Different kinds of paper are more suitable for some usages than others. Some common paper types include: Bond paper or standard copy paper -  good for everyday printing. Text paper - used for letterhead and stationary. Cover paper, or card stock - suitable for postcard and business cards. Bristol paper - which is heavy and thick, and can be used for invitations. Index...

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3 MFP Features You Need to Know About | PrintersXclusive

For many companies, the multifunction printer represents a significant investment. But, do your employees utilize all of it's features? Often times, companies don’t take full advantage of these sophisticated machines. Here are some lesser-known features to take advantage of: Advanced Printing Any printer can print – but MFPs often offer a variety of advanced printing features, such as: Collate Staple Hole punch Fold Tri-fold Create a cover binding And other advanced printing and folding techniques. When you put these to use, you can save significant time in producing finished documents. Many MFPs also use multiple paper drawers, making it easy to switch the type of paper, allowing for a customized final product. Faxing For many purposes, email has replaced faxing – but many modern offices still...

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Should You Buy Or Lease Your Next Copier? | PrintersXclusive

If you’re in the market for a new copier, the first question often asked is “should I buy, or lease?” The answer isn’t that simple. It depends on a number of factors that you need to define, such as your company goals, needs and budget. Here are a few things to consider before you make a decision: Leasing Your Copier Technology changes rapidly. Leasing allows the opportunity to upgrade your technology every few years. Upgrades mean improved efficiency and productivity as well as energy and cost savings. Leasing is a bit more expensive than purchase in the long run, but you’re getting new, more efficient technology every few years. With predetermined lease payments, you’ll have a predictable expense which can help with budgeting. And because leasing...

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5 Ways a Managed Print Program Benefits Your Business | Printers Xclusive

Do you have an accurate picture of what your organization is spending on print-related activities? If not, you're not alone. Surprisingly, a study released by the Gartner Group revealed that 90 percent of businesses don't how much they spend on print. This statistic is alarming, especially considering that printing is typically an organization's third largest operating expense behind rent and payroll. Partnering with a Managed Print Services provider can help you to trim your printing costs by as much as 30 percent and ensure that you have the right technology in place to maximize efficiency in the workplace. Here are several ways that a Managed Print program can help your organization to save money and take control of your print environment: ...

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Don't Be a Victim of Toner Pirates | PrintersXclusive

Today there are all kinds of scam artists out there looking to defraud vulnerable businesses. A new scam that is taking hold is the toner scam, and the thieves are referred to as “toner pirates.” It's becoming more common, and it's a scam that's easy to fall for. In 2017, 21 people were arrested in a $126 million dollar telemarketing scam that involved selling overpriced toner cartridges to small businesses and charities. How the Toner Scam Works In many businesses the ordering of print supplies is often decentralized and unmanaged. And because they require frequent replenishment,  toner cartridges are an ideal target for scammers. Often, the scam will start with a phone call to conduct a survey, or  to ask for information about your...

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Print Assessments: Everything You Need to Know | PrintersXclusive

When was the last time that your organization had a print assessment completed? If you’ve never had one - you are likely paying more than you need to for your printing needs. What is a print assessment? A print assessment takes into account actual printing behaviours, volumes and use within your workplace over a predetermined period of time. A fact-based report based on these findings is produced to help business leaders gain a clear understanding of their current printing costs and identify opportunities to reduce these costs. What is included in a print assessment? Inventory of all print devices, both networked and offline Usage data for each device - black & white and colour volumes Actual printing costs, broken down by page, by device...

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