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printers Tag

08 Jul

The Right Printer and Processes Can Lower Your Print Costs

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Even as we've moved more toward digitizing the office, paper documents are still a fact of daily life for most businesses. However, when it's made clear what the actual cost for your print environment and document management is, many business owners are truly shocked! Haphazard print practices and wasteful habits can be costing you and affecting your bottom line big time. Here are three tips to help you reduce your printing costs. 1. Upgrade Older Printers While it might seem counterintuitive, buying or leasing a new printer can streamline your operation, reduce waste, and cut costs. For example, if you're currently spending a lot on maintenance and repairs, you're not only losing money paying for servicing, you're also losing time and impacting your productivity when your...

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21 May

Easy Ways to Reduce Your Print Costs

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Printing is a major business expense, but many businesses don't really know how much they're spending on it. Here are some easy ways to reduce your print spending. 1) Change your settings One of the easiest ways to save money on printing is to change your default print settings. This can reduce how much paper and toner you use, greatly reducing your supply costs. Consider changing these settings: Draft mode, which reduces the print quality and toner use.Double-sided printing to reduce paper use.Printing multiple pages per sheet, such as for slideshows.Black and white printing instead of colour for most documents. 2) Track your printing If you don't know who is printing, or what they're printing, you could be spending a lot of money on unnecessary printing. Tracking your...

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06 Apr

4 Ways to Secure Your Printer

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In today's world, protecting your network is critical to protecting your business. However, many companies overlook one component: the printer. Hackers can use the printer to infiltrate a network, steal data, block a printer from printing necessary documents, and otherwise wreak havoc on a business. How can you protect yourself? These tips can help! 1. Change the Password The easiest tip is also one that is most overlooked. If you don't change the password from the default, getting into your printer is a trivial matter. Reset the password to help deter hackers.  Use password authentication to authorize any print jobs, to help guard your printer from unauthorized use. 2. Update the Firmware Manufacturers often put out firmware updates and patches to fix any bugs and deal...

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15 Jan

Choosing the Best Printer for Your Small Business

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Finding the best printer for your business is not easy. You can spend hours reading customer reviews to help you make the best choice. In fact, there's almost too much information available! This is especially true if you are a small business with a limited budget. The question for many small businesses is whether to buy a home office device from an office supply store or invest in a full-featured professional print device. The answer depends on the volume and complexity of your print needs. If your volume exceeds around 500 prints per month, or if you need color print capabilities, a professional machine may be the best choice.  The good news is that today, you don't have to sacrifice functionality even if you have a...

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08 Dec

Five Reasons to Upgrade Your Printers and Copiers in the Coming Year

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Knowing when to upgrade your office equipment can be challenging. After all, if it's working, why think about upgrading? The choices can be overwhelming! But the fact is, if you wait too long to upgrade, it can cost you more than you think in reduced output, downtime, repairs, and supplies. The new year is the perfect time to take stock, and examine your print environment to assess if it's time to upgrade. Here are five reasons that it's time to upgrade your printers and copiers in 2021. • Improved Feature Set Technology marches on, and the purpose of your office equipment is to make your work easier. Make sure that your machines include all of the latest features, and applications needed to maximize your workflow. Do you need features like copying, stapling, folding,...

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09 Nov

Steps for Choosing a New Printer

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Nothing is worse than spending time on an important project, only to miss a deadline because of a printer problem. Whether you're working from home or sharing an office printer, printer issues shouldn't shut you down! We understand that choosing the right printer can be a challenge. There's a ton of choices, each with different features, specifications, and price points. We can help you to define your needs, understand the options, and choose the perfect printer. Here are three tips to help you choose the right printer! What functionality do you need? - This is the top question to answer! If your printing consists of interoffice memos, emails, or the occasional letter, an inkjet printer might fit the bill. Upfront they're less expensive...

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26 Jun

Time to Re-Start Your Engine with These Tips!

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For most of us, it's been a long spring. We had to transition to working remotely almost overnight. We haven't been to our offices in months. Office equipment has been left dormant. Now, as we move towards reopening our doors, it's important to take care of some basic printer maintenance before getting back to work. Did you know that long periods of inactivity can wreak havoc on your printers and MFPs? Many of us have been shut down since March, and we're experiencing first hand the effects of COVID-19 on our equipment. Our printers have been sitting idle for months, in less than perfect environments causing several issues which include: • Dry ink which can clump, compact, or solidify. • Paper can become damp, and other...

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14 Apr

Five Printer Problems and What They Mean

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If your business is like most others, printing is a major part of your daily operations. When you're on a deadline, you need to know that your printer won't derail your efforts. In a busy office, dealing with printer problems can end up near the bottom of your to-do list. If you're experiencing any of these five issues, it's important to decide whether your printer just needs repair, or if it's time to retire it and upgrade. Here are five common print problems, and what to do when they occur. Toner Lines - If you are seeing lines on finished prints, it can be due to several potential reasons. Resolving the problem might be as simple as cleaning the glass, or as complicated as...

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31 Mar

Surprising Stats About Printing Costs

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Today, in the age of email, digital marketing, and text alerts, printing is still a vital component of every business. Whether it's for simple in-house use like contracts or outbound materials like brochures or business cards, business printing is an everyday function. Here are some surprising statistics about print expenses that highlight the importance of controlling and monitoring your print costs. Nearly 90% of Businesses Don't Track Print Costs In an age of budget cutbacks and constraints, it's pretty eye-opening to find out that so many companies don't track printing costs. However, according to Buyer's Laboratory, 90% of companies fail to keep track of printing costs. From toner, to paper and energy, maintaining a print fleet can be expensive. Document Costs Represent Anywhere From...

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13 Jan

Optimize Your Print Environment with Our Printer Efficiency Checklist

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Your printer is a vital component of your business. Ensuring that it works properly keeps your business running efficiently, helps to control costs, and avoids waste. Research reveals that printer bottlenecks can cost you in lost productivity and actual dollars. For example, did you know: • Employees waste 22 minutes per day on IT issues including printing. That's potentially 91 hours every year that could be better spent on mission-critical operations. • 23% of help desk calls are printer related. • A single service call from an independent technician can cost anywhere from $40 to $330 – two or three calls a month can compromise your budget. Your printers require regular maintenance to operate seamlessly. Here is a printer efficiency checklist to help you keep...

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