Managed Print Services (MPS) is defined as “services offered by an external provider to optimize or manage a company’s document output.” Although this definition may seem quite broad, the results are pretty specific; gaining an in-depth understanding, visibility and control of your company’s print environment to help you lower costs and improve productivity. MPS can also improve your company’s sustainability and increase document security.
Managed Print Services covers your entire print environment including managing and optimizing devices, output and the business processes you use daily to support your printing.
- All output produced by your office staff and mobile employees
- Desktop printers, scanners and high-volume printers (devices)
- Technical service, maintenance and all other print-related requests
- Management of consumables including paper, toner and other supplies
Print expenses can be as much as 15% of annual spending. Many businesses have realized savings of up to 30% by outsourcing their print environment to an MPS provider.
What Managed Print Services Can Do for Your Business
An MPS provider does more than simply manage your devices. They will conduct a complete assessment of your existing print infrastructure so you can make long and short-term educated decisions on opportunities to cut expenses. They will create a plan to reduce or enhance the number of devices in your print environment to better meet your business needs, and will monitor, manage and optimize your entire environment end-to-end.
An MPS provider will take a proactive approach to identify and solve potential problems in your print environment before they become bigger issues and keep supplies in stock before productivity is affected. They will work to make your operation more sustainable by implementing a plan to reduce paper use, energy use and keep your used cartridges out of the landfill through recycling programs.
Mobile print is a rapidly growing concern for many businesses and your MPS provider can help provide easy, secure, printing access for your mobile workforce regardless of their device.
What’s the biggest benefit of working with an MPS provider? They will seamlessly manage your entire print environment – freeing up your valuable time to grow your core business. It’s a smart, cost-effective solution! Contact us to learn more.