Printing is a major business expense, but many businesses don’t really know how much they’re spending on it. Here are some easy ways to reduce your print spending.
1) Change your settings
One of the easiest ways to save money on printing is to change your default print settings. This can reduce how much paper and toner you use, greatly reducing your supply costs. Consider changing these settings:
- Draft mode, which reduces the print quality and toner use.
- Double-sided printing to reduce paper use.
- Printing multiple pages per sheet, such as for slideshows.
- Black and white printing instead of colour for most documents.
2) Track your printing
If you don’t know who is printing, or what they’re printing, you could be spending a lot of money on unnecessary printing. Tracking your printing can help you significantly cut down on this. Pass codes or another identifier at the printer can be used to restrict printing by user, department, or time of day to gain more control over your printers.
3) Evaluate your equipment needs
If you don’t have the right printers – and the right number of printers – for your office, you could be spending money you don’t need to. Often, a centralized multifunction printer that serves several departments is a sound and economical choice. Consolidating multiple personal printers and standalone devices into a single MFP is a good cost-savings move.
4) Go digital
In today’s world, you don’t need to print everything. Sharing documents digitally can help cut down on your print use. Carefully consider what needs to be printed versus what can be done just as well or better electronically.
Print is a major expense for many businesses, but it doesn’t have to be. By taking these simple steps, you can get your print costs down and improve your bottom line.
Here at PrintersXclusive we carry a wide selection of printers that can help you increase your office efficiency and lower your print costs. Give us a call to learn more!