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In today's world our "new normal" means that it's essential to consistently disinfect shared devices. In the office, one of the most used communal devices is your printer. It's the one device almost everyone will touch or use on any given day. While common household cleaners are potent tools for fighting germs, never use them to clean your printers, copiers, or MFPs. You must not spray anything directly on your device's surfaces or components. Getting any kind of liquid inside the device could damage it. Here's how we recommend you disinfect a printer, copier or MFP: • Unplug and power down your device. Leave it unplugged until you're sure it is 100% dry before plugging it back in. • Do not spray cleaner directly onto...

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If your business is like most others, printing is a major part of your daily operations. When you're on a deadline, you need to know that your printer won't derail your efforts. In a busy office, dealing with printer problems can end up near the bottom of your to-do list. If you're experiencing any of these five issues, it's important to decide whether your printer just needs repair, or if it's time to retire it and upgrade. Here are five common print problems, and what to do when they occur. Toner Lines - If you are seeing lines on finished prints, it can be due to several potential reasons. Resolving the problem might be as simple as cleaning the glass, or as complicated as...

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Today, in the age of email, digital marketing, and text alerts, printing is still a vital component of every business. Whether it's for simple in-house use like contracts or outbound materials like brochures or business cards, business printing is an everyday function. Here are some surprising statistics about print expenses that highlight the importance of controlling and monitoring your print costs. Nearly 90% of Businesses Don't Track Print Costs In an age of budget cutbacks and constraints, it's pretty eye-opening to find out that so many companies don't track printing costs. However, according to Buyer's Laboratory, 90% of companies fail to keep track of printing costs. From toner, to paper and energy, maintaining a print fleet can be expensive. Document Costs Represent Anywhere From...

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A printer is a vital piece of office equipment when it comes to keeping your business up and running, and your team productive. Depending on how old your printer is, and how often you use it, it might be time for an upgrade. While replacing an older office printer with a more modern piece of technology may seem unnecessary if your equipment is still working, a new printer can offer you plenty of benefits like improved productivity, increased security, lower energy use, and optimized workflows. Not sure if upgrading your printer is the best option for you? Ask yourself these questions: • When did you last upgrade your printer? Was it over 5 years ago? Five years is the typical age when an office printer should...

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Your printer is a vital component of your business. Ensuring that it works properly keeps your business running efficiently, helps to control costs, and avoids waste. Research reveals that printer bottlenecks can cost you in lost productivity and actual dollars. For example, did you know: • Employees waste 22 minutes per day on IT issues including printing. That's potentially 91 hours every year that could be better spent on mission-critical operations. • 23% of help desk calls are printer related. • A single service call from an independent technician can cost anywhere from $40 to $330 – two or three calls a month can compromise your budget. Your printers require regular maintenance to operate seamlessly. Here is a printer efficiency checklist to help you keep...

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The end of the calendar year also means the end of the fiscal year for many small and medium businesses. You’re probably spending December analyzing your spending and profits from this year, and making plans for next year. Don't forget to take stock of your print fleet. December is a great time to buy new office equipment for several reasons. 1. Spend a budget surplus.  Most likely, this year’s budget surplus won’t carry over to next year. If you don’t spend what was allotted this year, you’ll lose it. Whether it’s replacing an aging machine or upgrading to a more efficient model, if you have extra money in your print budget come December, it pays to look into buying new equipment now. 2....

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If you think it doesn't matter where you place print devices throughout your workplace, think again. Where you choose to situate your print equipment affects the efficiency of employees, and the productivity of the machines themselves. Read on to learn more about how to assess your current arrangement, and what steps you can take to maximize your company's potential.  4 Steps to Success 1. Be accommodating - Consider the variety of users and departments throughout your organization, and how each one prints. Chances are the accounting department has vastly different needs from the marketing department, where higher quality prints or larger volume may be the norm. 2. Put it on paper - Sketch out your office environment and consider what effect placing office machines will have on users and the resulting...

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Just like other areas of technology, the office printer has undergone a revolution. Now instead of requiring several devices to handle assorted print-related tasks, many offices are turning to multifunction printers (MFPs), able to print, scan, and fax, among other things. But if you’re ready to make the switch to an MFP, or upgrade one you already have, how do you know how to choose? Consider these factors. What Capabilities Do You Need? Think about your current and projected print volumes, ease of use, what other devices are in your printer fleet, and how your device will be used. Features such as automated workflows and cloud storage may be right for you – or you may decide they’re not worth the investment for your business....

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Most offices have one, and it's a key element in your team's productivity. Of course, we're talking about your office multifunction printer. Almost every employee comes into contact with your printer at some point in the day, so understanding how it impacts your team is a critical factor for boosting productivity in the office. Today, as we all seek out ways to streamline workflows and boost productivity, your multifunction printer can offer you a solution to do just that. Armed with a set of advanced productivity-boosting features, today's MFPs allow you to do more, with less effort. Here are a few ways your humble office printer can be leveraged to boost productivity, streamline workflows, and grow your business! • Enhanced Feature Sets - Today's MFPs can eliminate...

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If you run a business, you already know print is one of the major expenses you face. But did you know print is also a top area of unnecessary waste? Printing documents is a hard habit to break, but oftentimes it’s unnecessary. Even when it is necessary, using an inefficient printer or settings can add up to unnecessary spending. Here are some ideas to help reduce your print waste and print costs. 1. Upgrade your printer. You may not realize how much money your old equipment is costing you. Maintenance, repairs, supplies, and energy costs could all be reduced by upgrading to a newer model. At the same time, you can take advantage of newer technologies that make scanning easier, add enhanced security features, and are more...

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